Important Public Notices

Notice To Bidders: For The Provision of Water Meters For The Year 2021

DOWNLOAD FULL NOTICE TO BIDDERS PDF

DEADLINE: February 9, 2021 by 11:00 AM

Notice is hereby given by the City of Salem sealed bids will be received at the office of the City Clerk, Salem City Municipal Building, 17 New Market Street, Salem, New Jersey 08079, for the provision of Chemicals for the City of Salem in accordance with specifications and proposal forms. Specifications and proposal forms may be obtained by contacting the office of the City Clerk at 856-935-0372 or in person during regular business hours, at the Municipal Building located at 17 New Market Street, Salem, New Jersey 08079. These documents will also be available on the website at cityofsalemnj.gov.

Bids shall be submitted in sealed envelopes clearly marked with the name of the bidder together the notation “SEALED BID FOR THE PROVISION OF CHEMICALS’ or “SEALED BID FOR THE PROVISION OF WATER METERS”. Said bids will received by the City Clerk until February 9, 2021 by 11:00 AM prevailing time, at which time they will be open and read in public at the Municipal Building Annex, 17 New Market Street Sale, New Jersey.

Tax Collector – P/T City Of Salem (Salem County)

Municipality seeks candidates who have experience with all aspects of the Tax Collection function. Position requires knowledge of Edmonds Tax/Finance Program, Excel, Microsystems and Microsoft Office.  Responsibilities include performing all aspects of billing, collections, liens and redemptions, reconciling cash receipts and bank reconciliations, refunding overpayments, tax court judgements and all other related duties. Able and enjoys working with other team members. Knowledge of the principles and methods used in accounting and auditing and the methods used to discover and correct errors in financial documents. Applicant should have familiarity with the In Rem tax foreclosure process.  Knowledge of New Jersey Tax Collections laws and applicable accounting procedures is a must. Minimum of 2 years working as a Deputy Tax Collector or Tax Collector. A NJ Tax Collectors license required. Send resume and cover letter Closing Date  2-9-2021.

Notice To Bidders: For The Provision of Chemicals For The Year 2021

DOWNLOAD FULL NOTICE TO BIDDERS PDF

DEADLINE: February 9, 2021 by 11:00 AM

Notice is hereby given by the City of Salem sealed bids will be received at the office of the City Clerk, Salem City Municipal Building, 17 New Market Street, Salem, New Jersey 08079, for the provision of Chemicals for the City of Salem in accordance with specifications and proposal forms. Specifications and proposal forms may be obtained by contacting the office of the City Clerk at 856-935-0372 or in person during regular business hours, at the Municipal Building located at 17 New Market Street, Salem, New Jersey 08079. These documents will also be available on the website at cityofsalemnj.gov.

Bids shall be submitted in sealed envelopes clearly marked with the name of the bidder together the notation “SEALED BID FOR THE PROVISION OF CHEMICALS’ or “SEALED BID FOR THE PROVISION OF WATER METERS”. Said bids will received by the City Clerk until February 9, 2021 by 11:00 AM prevailing time, at which time they will be open and read in public at the Municipal Building Annex, 17 New Market Street Sale, New Jersey.

Request For Proposal – Redevelopment Counsel

CITY OF SALEM REQUEST FOR PROPOSAL FOR THE POSITION OF REDEVELOPMENT COUNSEL

DEADLINE: February 3, 2021

Position and Term:

The City of Salem requests proposals from New Jersey attorneys or law firms interested in serving in the position of “Redevelopment Counsel”.  The term of service will be from February 8, 2021 to December 31st, 2021; however, service shall be at the pleasure of the City Council and thus may be terminated at any time by the Council prior to December 31st, 2021.

Description of Services:

Serve as redevelopment counsel for the Mayor and Common Council of the City of Salem.  Attend City Council, City Council Committee and/or City Official meetings as requested.  Interface with the Municipal Solicitor, Mayor and/or City Council members as necessary.  The Redevelopment Counsel shall provide services as requested for all aspects of the redevelopment process from area designation through project implementation.

Compensation:

Compensation shall be based on a professional services contract to be negotiated by the City with the applicant deemed to be most advantageous.

Minimum Requirements:

Must be fully licensed and in good standing to practice law in the State of New Jersey.

Minimum of 3 years of experience representing a New Jersey municipality as Redevelopment Counsel.

Fair and Open Process:

These proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.5.  Applicants who meet with the Minimum Requirements for the position will be evaluated on the basis of experience and qualifications.  Applicants should attach a resume or other documentation outlining qualifications and experience as redevelopment counsel, along with a fee proposal and State of New Jersey Business Registration Certificate.

In order to be considered applicants must submit their reply to the Office of the City Clerk at 17 New Market Street, Salem, New Jersey 08079 (phone # 856.935.0372) on or before 11:00 a.m. on February 3, 2021.  At that time and place all proposals received shall be publically opened and announced by the City Clerk or her designee.

Proposals will thereafter be received by the Mayor and Common Council of the City of Salem, who shall award the contract for the services.  The award of the Contract will be based on the following criteria: (i) responsiveness to the Qualification Evaluation and other required submissions; (ii) general experience and reputation in the field; (iii) specific experience/knowledge of the City of Salem and the subject matter to be addressed under the Contract; (iv) qualifications and experience which most closely match the needs of the City; (v) availability to accommodate meeting and interface requirements with the Mayor and City Council and City Officials for meetings, phone conferences, attendance at events and office consultations; (vi) office resources, including backup staff, which are deemed most adequate to service the needs of the City; and (vii) the applicant who is deemed otherwise most advantageous based on all information submitted or gathered in connection with the proposal.

The City reserves the right to: (i) not select any of the applicants; (ii) require applicants to submit to a personal interview and/or submit additional or clarifying information; (iii) to reject any or all proposals; (iv) to waive any informalities in the proposals; and (v) procure the articles or services from other sources if deemed most advantageous to the objectives of the City.

The City’s determination of the applicant who is most advantageous to the goals and objectives of the City shall be final and conclusive.

The award of the contract shall be determined by majority vote on a resolution to be read by title at an open public meeting.

No applicant shall influence, or attempt to influence or cause to be influenced, any City Official, Officer or employee to use his/her official capacity in any manner which might tend to impair the objectivity or independence of judgment.  No applicant shall cause or influence, or attempt to cause or influence, any City Official, Officer or employee to secure unwarranted privileges or advantages.

Request For Proposal – Municipal Grant Consultant

CITY OF SALEM REQUEST FOR PROPOSAL FOR THE POSITION OF MUNICIPAL GRANT CONSULTANT

DEADLINE: February 3, 2021

Position and Term:

The City of Salem requests proposals from firms interested in serving in the position of “Municipal Grant Consultant” from February 8, 2021 to December 31, 2021; however, service shall be at the pleasure of the City Council and thus may be terminated at any time by the Council prior to December 31st, 2021.

Description of Services:

Serve as grant consultant for the Mayor and Common Council of the City of Salem.  Attend City Council, City Council Committee and/or City Official meetings as requested.  Interface with the City Clerk/Administrator, usually at least weekly.  Keeps the City aware of requirements and opportunities regarding on-going and potentially new grant programs.  Writes grant applications as requested.  Monitors grant compliance as requested.

Compensation:

Compensation shall be based on a professional services contract to be negotiated by the City with the applicant deemed to be most advantageous.

The hourly rate to be charged by the consultant providing the primary services to the City under the Contract shall not exceed $175.00 per hour.  The firm shall be entitled to bill in accordance with a rate schedule that has been reviewed and approved by the City.  In addition, the consultant may be compensated on a “fixed fee basis” for regional, state or federal grant applications which are identified by the consultant and the fee approved by the City.  The Municipal Grant Consultant is also entitled to bill the City for expenses incurred or advanced on behalf of the City in relation to services provided, including extraordinary copying, postage or other expense at the rates customarily charged by the Grant Consultant.

Minimum Requirements:

Minimum of 3 years of experience representing a New Jersey municipality as Municipal Grant Consultant.

Fair and Open Process:

These proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.5.  Applicants who meet with the Minimum Requirements for the position as set forth below, and are willing to provide the described services for the disclosed compensation, shall be evaluated on the basis of experience and qualifications as set forth in the criteria described below.

In order to be considered applicants must submit their reply to the Office of the City Clerk at 17 New Market Street, Salem, New Jersey 08079 (phone # 856.935.0372) on or before 11:00 a.m. on February 3, 2021.  At that time and place all proposals received shall be publicly opened and announced by the City Clerk or his designee.

Proposals will thereafter be received by the Mayor and Common Council of the City of Salem, who shall award the contract for the services.  The award of the Contract will be based on the following criteria: (i) responsiveness to the Qualification Evaluation and other required submissions; (ii) general experience and reputation in the field; (iii) specific experience/knowledge of the City of Salem and the subject matter to be addressed under the Contract; (iv) qualifications and experience which most closely match the needs of the City; (v) availability to accommodate meeting and interface requirements with the Mayor and City Council and City Officials for meetings, phone conferences, attendance at events and office consultations; (vi) office resources, including backup staff, which are deemed most adequate to service the needs of the City; and (vii) the applicant who is deemed otherwise most advantageous based on all information submitted or gathered in connection with the proposal.

The City reserves the right to: (i) not select any of the applicants; (ii) require applicants to submit to a personal interview and/or submit additional or clarifying information; (iii) to reject any or all proposals; (iv) to waive any informalities in the proposals; and (v) procure the articles or services from other sources if deemed most advantageous to the objectives of the City.

The City’s determination of the applicant who is most advantageous to the goals and objectives of the City, shall be final and conclusive.

The award of the contract shall be determined by majority vote on a resolution to be read by title at an open public meeting.

No applicant shall influence, or attempt to influence or cause to be influenced, any City Official , Officer or employee to use his/her official capacity in any manner which might tend to impair the objectivity or independence of judgment.  No applicant shall cause or influence, or attempt to cause or influence, any City Official, Officer or employee to secure unwarranted privileges or advantages.

Qualifications Evaluation:

  1. Minimum Requirements.  Please attach resume and/or other documentation demonstrating compliance with the “Minimum Requirements” detailed above.
  2. Please describe your experience with regard to Balanced Housing Program.
  3. Please describe your experience with regard to Small Cities program
  4. Please describe your experience with regard to NJDOT Grant Programs.
  5. Please describe your experience in representing a municipality in relation to redevelopment funding.
  6. Please describe your experience with regard to public/private sector financing for housing and economic development projects.
  7. Please describe whether there is any disciplinary proceedings pending against you in any jurisdiction or whether discipline has been previously imposed against you in any jurisdiction.  If discipline has previously been imposed, state the date, jurisdiction, nature of the ethics violation and the penalty imposed.  If proceedings are pending, specify the jurisdiction, the charges and the likely time of their disposition.
  8. Disclose and describe whether you have ever been sued for malpractice.
  9. Disclose and describe any arrests or convictions against you.
  10. What is the location of your Office?  In Salem City; in Salem County or out of Salem County.
  11. Describe the resources of your office.  Include details of support staff.  Include information on other qualified consultants in your office who would be available to City Officials in the event you were absent or unavailable.

 

 

Request For Proposal – Brownfields Consulting Engineer

CITY OF SALEM REQUEST FOR PROPOSAL FOR THE POSITION OF BROWNFIELDS CONSULTING ENGINEER

DEADLINE: February 3, 2021

Position and Term:

The City of Salem requests proposals from New Jersey licensed engineers interested in serving in the position of “Brownfields Consulting Engineer”.  The term of the Contract shall be for 1 year commencing February 8, 2021 and ending December 31st, 2021. however, service shall be at the pleasure of the City Council and thus may be terminated at any time by the Council prior to December 31st, 2021.

Description of Services:

Serve as Consulting Engineer for the Mayor and Common Council for the City of Salem, and its Brownfield Development Area (“BDA”) Steering Committee.

Attends meetings with the City Council, City Officials or Mayor, and BDA Steering Committee as requested.  Interface with City Clerk/Administrator on a daily basis to track and/or administer all BDA projects.

Assists in fulfilling all obligations under the Memorandum of Understanding  (“MOU”) between the New Jersey Department of Environmental Protection (“NJDEP”) and the City regarding the BDA.

Provides engineering, consulting and oversight for BDA projects.

Compensation:

Compensation shall be based on a professional services contract to be negotiated by the City with the applicant deemed to be the most advantageous.

All compensation shall be provided through the successful award of grants to be applied for projects within the BDA.

Minimum Requirements:

Must be fully licensed and in good standing to practice environmental consulting in the State of New Jersey, including being certified as a “Subsurface Evaluator” by NJDEP.

Must have a minimum of 5 years’ experience in environmental services and at least 2 years of experience in servicing a New Jersey municipality.

Must carry minimum one million dollars professional liability insurance for errors and omissions.

Fair and Open Process:

These proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.5.  Applicants who meet with the Minimum Requirements for the position as set forth below, and are willing to provide the described services for the disclosed compensation, shall be evaluated on the basis of experience and qualifications as set forth in the criteria described below.

In order to be considered applicants must submit their reply to the Office of the City Clerk at 17 New Market Street, Salem, New Jersey 08079 (phone # 856.935.0372) on or before 11:00 a.m. on February 3, 2021.  At that time and place all proposals received shall be publicly opened and announced by the City Clerk or his designee.

Proposals will thereafter be received by the Mayor and Common Council of the City of Salem, who shall award the contract for the services.  The award of the Contract will be based on the following criteria: (i) responsiveness to the Qualification Evaluation and other required submissions(if any set forth below); (ii) general experience and reputation in the field; (iii) specific experience/knowledge of the City of Salem and the subject matter to be addressed under the Contract; (iv) qualifications and experience which most closely match the needs of the City; (v) availability to accommodate meeting and interface requirements with the Mayor and City Council and City Officials for meetings, phone conferences, attendance at events and office consultations; (vi) office resources, including backup staff, which are deemed most adequate to service the needs of the City; and (vii) the applicant who is deemed otherwise most advantageous based on all information submitted or gathered in connection with the proposal.

The City reserves the right to: (i) not select any of the applicants; (ii) require applicants to submit to a personal interview and/or submit additional or clarifying information; (iii) to reject any or all proposals; (iv) to waive any informalities in the proposals; and (v) procure the articles or services from other sources if deemed most advantageous to the objectives of the City.

The City’s determination of the applicant who is most advantageous to the goals and objectives of the City, shall be final and conclusive.

The award of the contract shall be determined by majority vote on a resolution to be read by title at an open public meeting.

No applicant shall influence, or attempt to influence or cause to be influenced, any City Official , Officer or employee to use his/her official capacity in any manner which might tend to impair the objectivity or independence of judgment.  No applicant shall cause or influence, or attempt to cause or influence, any City Official, Officer or employee to secure unwarranted privileges or advantages.

Qualification evaluation:

  1. Minimum Requirements. Please attach resume and/or other documentation demonstrating compliance with the “Minimum Requirements” detailed above.
  2. Please describe your experience with regard to grants and financial assistance for environmental projects.
  3. Please describe your experience with regard to Brownfield Remediation and Redevelopment.
  4. Please describe your experience with regard to environmental engineering and design as it relates to remediation construction projects.
  5. Please describe your experience with regard to construction administration, oversight and management regarding environmental projects.
  6. Please describe your experience with regard to economic planning, including cost estimation for environmental and redevelopment projects.
  7. Please describe your availability with regard to supporting the City, including attending meetings, attending bid openings, BDA Steering Committee meetings, etc.
  8. Disclose and describe if you or any member of your firm have ever had their license suspended or revoked in New Jersey or any other state.
  9. What is the location of your Office?  In Salem City; in Salem County or out of Salem County.
  10. Describe the resources of your office.  Include details of support staff.  Include information on other qualified engineers in your office who would be available to City Officials in the event you were absent or unavailable.

 

Code Enforcement Officer, Part Time

The City of Salem seeks a qualified individual to serve as a part-time (aprox. 20 hours a week) Code Enforcement Officer. This person will work under the direction of the Zoning and Code Enforcement Officer.

Duties would include but not be limited to the following: ensuring that structures and businesses are in compliance with local, county and state codes and ordinances. Conducting field inspections and initiating enforcement actions against violators.  Consulting with owners on compliance issues. Providing detailed reports on daily operations. Appearing in court as necessary.  A valid NJ driver’s license is required.

Applications are available at the Municipal’s Clerk’s office, 17 New Market Street, Salem, NJ. Send or deliver completed applications to Ben Angeli, City Administrator/Clerk, 17 New market Street, Salem, NJ 08079 or email to . The City of Salem is an Equal Opportunity Employer.

Q & A On Property Maintenance

In an effort to address the recent statements and concerns about the conditions of some of the properties in the City, we have put together the following Q and A. Please keep in mind that the City must abide by certain laws concerning private property rights. Another thing that we must keep in mind is that parts of our City are designated Historic Districts and that adds another layer of regulations that have to be considered. The City has been involved in the process to demolish Jack’s Men’s Store on Broadway for some time and we are getting to the point of getting final approval from the State to move forward with the project.  Mayor Washington had to go to Trenton and make our case to the Historic Preservation Office to get that done.  It has been a long, long process for just one building.

We will address properties both City owned and privately owned.

City owned vacant properties:

Why does the City own these vacant properties? The City has taken ownership through foreclosure due to the property owner not paying their real estate taxes.

Why take possession and not just leave the properties in the owner’s name?  Even if the property owner is not paying taxes to the City, the City is still responsible for paying the school and County taxes due on that property. With an average house assessment at $65,000, the total taxes due would be $4,594.85. The combined school and County taxes would be $2,251.48. If the City takes possession of those properties, they become non-ratable and we do not have to pay the School and County taxes. The City would save over two thousand dollars for each property.  Multiply that by the number of privately owned properties where people have just walked away and that is a considerable amount of money. Another reason for taking possession is that the City then has better control over the future use of that property.

What is the downside of taking possession of these properties? Once we take possession, then the City becomes responsible for maintaining the property.  Currently our Streets Department maintains almost 40 properties not counting vacant properties. The City owns almost 200 vacant properties and maintaining all of them on a regular basis can take some time. We have a plan that will be implemented next year to use Vacant Property Registration fees to hire outside contractors to cut grass and clean up vacant properties. Due to government regulations, we cannot use those funds until 2021.

Privately owned properties:

What does the City do to get private property owners to maintain their properties? The City Code Enforcement Officer will issue a warning to the property owner and they would then have 10 days to comply. If the violation is not corrected, the property owner would be issued a court summons.  Then it is up to the court to assess fines or other penalties. In Salem, we are faced with a situation where some of these people do not bother to show up in court. In those cases, our officer will issue additional summonses, but that usually leads to the same result.

Why doesn’t the City just go in and clean-up those privately owned properties when the owners do not maintain them? The City cannot go onto private property unless all legal steps have been taken including proper notice that the City intends to remediate the property and lien the property for the expense.  We are currently moving in a direction where we will be taking more properties to that step, but that just leads to the issue of who do we get to clean up the property.  If we use City employees, we take them away from their other areas of responsibility.  If we use outside contractors, again where do we get the funds to pay for that cost. Next year, we will be in a better position to hire outside contractors for these properties. I mentioned that we can lien the property owner for the clean-up cost, but experience with some of these property owners tells us that we will never see that money. Eventually the liens and past due taxes will get to an amount where the City will have to look at foreclosing on the property.

What is the City doing to address these issues with City and privately owned properties?  Mayor Washington, Council President Gage and the members of City Council have made cleaning up the City a top priority and these are the steps that the City is taking to deal with these issues:

  1. Hiring additional personnel for the Code Enforcement Office.
  2. Being diligent in following up on violations not remediated and issuing additional summonses.
  3. Taking each case to the level where liens can be placed on the property.
  4. Using Vacant Property Registration fees to cover clean-up expenses.
  5. Using our Clean Communities Grant Funds to pay for clean-ups.
  6. Organizing citizen clean-ups through our Clean Communities Coordinator.
  7. Investigating purchasing cameras to monitor illegal dumping sites throughout the City.
  8. Using County resources like the inmate work programs to do clean-ups.
  9. The City hired a Commerce Director to address our housing issues and he has worked diligently to develop projects that will help with the overall appearance of the City, Good things are happening in that area.
  10. Coordinating with our Public Works staff to target problem areas and developing plans to address them through code Enforcement or clean-up projects.
  11. Mayor Washington has worked very hard on addressing housing issues in the City. He developed the NTI program that promotes home ownership of properties that the City owns. This is a double win for the City as it gets these properties off the City owned list and helps people go through the process of acquiring and owning a home. Home ownership is a key to Salem’s future success. Information on the NTI Program is available on the City website under the Economic Development tab.
  12. In 2018 the City demolished 15 buildings at a cost of over $260,000.
  13. The Governing Body budgeted money this year to demolish additional sites and is currently putting together a new list for consideration.
  14. The City held a trash amnesty week that allowed residents to put out trash without using stickers. This helped the City remove a large amount of debris from our neighborhoods.

We understand that this is an important issue for the City residents and we are working hard every day to tackle this problem.  We are always open to input from our residents.  You can email our City Administrator at .

Please add your name to our Eblast notification list so you can receive important updates on this and other City matters. Send an email to and ask to be added to the Eblast list.

Mayor Charles Washington Jr.
Council President Earl Gage
Councilman Timothy Gregory
Councilwoman Sharon Kellum
Councilwoman Ruth Carter
Councilwoman Gail Slaughter
Councilman Vaughn Groce
Councilman Jim Smith
Councilman Robert Davis
Ben Angeli, City Administrator