17 New Market Street Salem New Jersey 08079 856-935-0372 Ext 215 Fax 856-935-4095
Ben Angeli, RMC
Normal Office Hours
MONDAY – FRIDAY from 8:30a – 4:30p
The hours to obtain vital records such as marital, death, birth, etc. and any licensing and permit applications are:
MONDAY – FRIDAY from 9a – 4p
We ask that you please adhere to the hours as we are unable to process before or after the time noted above. Thank you.
The City Clerk under New Jersey Law (N.J.S.A. 40A: 9-133) serves as the Secretary of the Municipal Corporation, Secretary to the Governing Body, Administrative Officer and Chief Registrar of Voters and local Election official, Custodian of public records, and Chief Administrative officer of licenses and permits. The Clerk’s office receives, distributes and assigns all correspondence on behalf of the Mayor and Council.
The City Clerk is responsible for the preparation of the Agenda for the City Council Meetings, and to record and keep the Minutes of the Meetings. The City Clerk is the custodian of the official records of the City and maintains Ordinances, Resolutions, City Budgets, Contracts, Meeting Minutes, Performance Bonds, Maintenance Bonds, Filed City Deeds, Financial Disclosure Forms, and Calendar of Meeting Dates.
SERVICES OF THE CITY CLERK’S OFFICE
Voter Registration Information
Primary, General, and Special Elections
Copies of Resolutions, Ordinances and Municipal Codes
Licenses-ABC Liquor Licenses
One Day Social Affairs Applications and Permits
Catering Applications and Permits
Solicitors/Vendors Applications and Permits
Entertainment Applications and Permits
Bingos/Raffle Applications and Licenses
Coin Toss, Parade, Circus etc. Applications and Permits
Municipal Searches for Improvement
OPRA-Open Public Records Custodian
Notary Public Services
The following applications require Governing Body approval and State approval; the City Clerk’s office can explain the details pertaining to each:
Social Affairs Permit Applications for use by non-profit organizations to serve alcoholic beverages at an event open to the public are accessible below under “Forms” or available in the City Clerk’s Office and require City Council and State approval with fees to be paid to the State of New Jersey.
Catering Permit Applications for use by a Plenary Retail Consumption Licensee catering an event to serve alcoholic beverages are accessible below under “Forms” or available in the City Clerk’s Office and require City Council and State approval with fees to be paid to the State of New Jersey. Catering Permits must be for a Single, Special, and Non-Recurring Purposes. If the area on which the alcoholic beverages will be sold and served is contiguous to or adjoins the licensees’ premises, an Extension of Premises Permit, rather than a Catering Permit, must be obtained.
Raffle/Bingo License – Any Organization applying for a Raffle/Bingo License must have an Identification /Registration Certificate issued by the State of New Jersey, Legalized Games of Chance Control Commission. Organizations wishing to hold an event within the City must be approved by City Council and the State before a license can be issued for the event. There are fees required by both the City and the State and are based on the type of raffle event to be held.Raffle/Bingo applications are accessible below under “Forms” or available in the City Clerk’s Office. Applications shall be filed in quadruplicate with the City Clerk and the Registration Certificate must be provided with each application. Following approval of the City Council, the City Clerk files the application with Legalized Games of Chance Control Commission (LGCCC) within three days of its approval. The City Clerk may not issue the License for fourteen (14) days after its approval. This means that organizations may not have tickets printed until at least 2 weeks after the approval.
Effective October 3rd, 2011 the Office of Local Code Enforcement of the State of New Jersey Department of Community Affairs will handle the Construction Office and Permitting for the City of Salem under the Uniform Construction Code. (Please note CO inspections for existing structures including rental unit occupancy change and home sales; existing housing code violations; tall grass and zoning issues are handled by the City’s Department of Inspections & Permits).
Hours will be every Thursday from 8:00 a.m. to 12:00 p.m. in the Salem City Construction Code Office at the above address.
Questions can be referred at anytime to DCA’s Regional Office in Hammonton located at 852 South White Horse Pike, Hammonton, New Jersey 08037. Telephone number is 609.567.3653 and the FAX number is 609.704.1510. Hours are 8:30 a.m. to 4:00 p.m. Monday through Friday.
Salem City Construction Code Official – Richard McDowell
Building Subcode Official/Inspector – Mark Monaco
Electrical Subcode Official/Inspector – Joe Santangelo
Plumbing Subcode Official/Inspector – Don Jones
Fire Subcode Official/Inspector – Mike Scardino
Applications may also be taken to the Mannington Township Construction Office on Wednesdays between the hours of 8:30 a.m. to 12:00 p.m. The Mannington office is located at 491 Route 45, Mannington, New Jersey 08079.
Inspections in the City of Salem will be conducted on our regularly scheduled day for the City of Salem, which is Thursday.
Inspections are scheduled through the DCA Regional Office in Hammonton, New Jersey by calling 609.567.3653. Please have the permit number, block and lot information, address and phone number available when rescheduling the inspections.
Due to COVID-19, the Salem City Municipal Court will hold virtual court sessions ONLY via Zoom. No in-person sessions will be held at this time. It is imperative that you contact the Court to receive further instruction on how to be heard virtually at (856) 935-1734.
Municipal Court Administrator
Tierra M. Jennings – 856-935-1734 Ext. 305 |
Deputy Court Administrator
Dawn Mizenis – 856-935-1734 Ext. 304 |
Municipal Court Judge
Demetrica Todd-Ruiz, JMC – 856-935-1734 Ext 305 |
Municipal Court Prosecutor
Andrea Rhea – 856-451-9100 | P.O. Box 278; 201 W. Commerce Street, Bridgeton NJ 08302
The Salem City Court Office is open to the public: Monday-Thursday: from 9:00am-4:00pm (Closed for Lunch from 12:00pm-1:00pm) Friday: Office is closed
Salem City Court does not accept debit or credit as a form of payment. Only check, cash, or money order is accepted. However, if you are making a payment for a traffic matter, you can visit our website at www.njmcdirect.com and use debit/credit on the site.
All Salem City Court proceedings are held every 1st and 3rd Tuesdays of the month beginning at 9:00am at the Old Courthouse located at (GPS Address) 104 Market Street (corner of Broadway and Route 45). On court session days, the court staff are not available until 2:00pm at the court office. In event of inclement weather or other such reasons, only the JUDGE can cancel a court session. Signage will be posted and a message on our phone line will be available if this were to occur. Our court office number is (856) 935-1734.
Andrea Rhea, Prosecutor is available for meetings with no prior appointment required on all designated court days in the Municipal Court Prosecutor’s Office located in the rear of the courthouse. Pursuant to R. 7:7-7, all requests for discovery must be directed to the Prosecutor, not to the Court Administrator. Please email any such request to the Prosecutor at: .
Recycling Coordinator / Inspector – Kathy Parsons
Are you confused regarding all the new rules for recycling?
Recycle Pro, also known as the Certified Recycling Coordinator for Camden County, Brian Constantino, breaks down recycling requirements in an easy to understand way in the videos located here: https://scianj.com/recycling/
Attention Salem City Residents – Effective Immediately
No recycling materials are to be put in plastic bags of any color or size. Recycling materials must be placed in an open container such as a trash can that can be dumped into the recycling truck. That container must have drainage holes in the bottom so that the container does not hold water. Any non-recycling materials found in the container will result in the entire container being rejected.
This policy is being enforced at the recycling plant that the City uses for collection. The plant will reject our loads if we do not comply which will result in additional cost to the City to dispose of the rejected materials.
Also, no money will be taken at the Salem City Recycling Center for bulk items. If you plan on bringing bulk items to the recycling center, they must be paid for in advance.
The size of your trash container must not exceed 40 pounds and the bags should not be any larger than a 32 gallon bag.
Please understand that exceeding these limits presents a problem for the hauler and its employees, but is also against the specifications outlined by the NJDEP:
Trash containers over the 32 gallon size and/or 40 pound weight limit will not be collected by the hauler.
All trash must be in a bag with a fully displayed trash sticker.
All recyclables must be in a container or be bagged.
We apologize for any inconvenience this may cause and look forward to your cooperation. If you have any questions please contact our office 856-935-5510 x 208.
The convenience center located at 515 Grieves Parkway and is open on Saturday mornings from 7:00 am until 1:00 pm.
Plastic (Note: Items 1-5 can all be mixed together)
Cardboard (must be in a separate container. No bundles are to exceed 40 pounds. Hold on wet days.
Oil – you can bring waste oil to the convenience center and dispose in the holding drum. Used Oil can also be recycled at the Advance Auto store on East Broadway.
Leaves, branches and bushes are to be cut in 5’ lengths. Leaves and brush are to be placed in separate plastic bags. Grass clippings are no longer accepted
Bulk items – Refrigerators, stoves, washers, dryers, furniture etc. can be discarded at the Convenience Center for a fee of $5.00 or five stickers. Pick-up of bulk items can be arranged by calling the Treasurer’s Office at 856.935.0372 by 3:30 p.m. on the Thursday prior to pick up. Pick up days are Fridays. Notices: Bulk items are NOT to be placed on the curbside more than 24 hours in advance of the pickup schedule. Fencing will be picked up if it is less than 20’ in length.
Tires – Tires can NOT be accepted at the Convenience Center. They must be taken to the Salem County Utilities Authority Landfill in Mannington. Call in advance at 856.935.7900 for acceptance schedules and regulations.
Batteries – Automobile batteries will be accepted at the Convenience Center.
Building Materials are the owner’s responsibility for disposal. Contractor or Commercial hauler must dispose of material at the Salem County Utilities Authority.
Propane Tanks are accepted at a $5.00 fee per tank.
No household trash will be accepted at the convenience center at any time.
Used motor oil and anti-freeze will be accepted at the convenience center.
RECYCLING PICK UP SCHEDULE
1ST AND 3RD WEDNESDAY – North side of Broadway, Front, Fourth, Fifth, Market, Seventh, Ninth, Johnson, North Union, North Elm, Keasbey, Roe, Allen, Craven, Morrison, Fenwick, Grant, Eighth, Gibbon, Pearl, Pledger, Hubbell, Hancock, Howell, Ward, Griffith and Anderson Drive
2ND AND 4TH WEDNESDAY – South side of Broadway, South Front, Tilbury Road, Grieves Parkway, West Side Court, South Third, Thompson, Carpenter, Hedge, Miller, Oak, Chestnut, Delaware Avenue, Morningside Drive, Pine, Plasket, Spruce, Crossland, Cook, Victory, Chestnut Terrace Apartments, Walnut, Meadowside, Wesley, Smith, Vanmeter, Maple, New Market, Belden, Church, Sinnickson, Olive, Union, Magnolia, Elm, Davis, Hillcrest, Yorke, Glen Ridge Avenue, Afton Drive, Stratford Drive, Kent, Salem Manor and Whispering Waters, Eakin Street, Linden
NO RECYCLABLES ON 5TH WEEK OF THE MONTH.
RECYCLED MATERIALS ARE TO BE PLACED AT CURBSIDE ON YOUR TRASH DAY.
Note: It is a disorderly persons offense to cut stickers in half or less.
Records Processing Hours: Monday – Friday 9am to 4pm
The Registrar of Vital Statistics Office maintains all Vital Records; Births, Deaths and Marriages that have occurred within the City of Salem dating back to 1859.
SERVICES OF THE REGISTRAR
Certified copies of Marriages, Civil Unions, and Domestic Partnerships
Certified copies of Births
Certified copies of Deaths
Applications and issuance of Marriage Licenses, Civil Unions, and Domestic Partnership
IN ORDER TO OBTAIN A CERTIFIED COPY OF A VITAL RECORD, YOU MUST PROVIDE THE FOLLOWING:
Copies can only be obtained by the subject, subject’s parent, legal guardian, or legal representative, subject’s child, grandchild or sibling-all of legal age.
The person requesting copies must show proof of their relationship and identity. Acceptable identification consists of a valid photo driver’s license or photo non-drivers license, a valid driver’s license without photo and an alternate form of ID with current address. Alternate forms of identification with current address; Passport, Vehicle Registration, Insurance Card, Voter Registration, County ID
Payment of fees
There are specific fees for the issuance of certified copies, please contact the Registrar’s office to determine the fee and to answer any questions with respect to these records
REQUIREMENTS FOR ENTERING INTO A MARRIAGE:
Applications for Marriage Licenses, Civil Unions, and Domestic Partnerships may be obtained Monday thru Friday, between the hours of 9:00am-11:30pm and 1:00pm-4:00pm. For residents of New Jersey the Marriage/Civil Union license must be obtained from the Registrar in the municipality where either person lives. If neither party is a New Jersey resident, the application must be obtained from the Registrar in the municipality where the service is to be performed. Both applicants must bring the following information:
REQUIRED DOCUMENTS WHEN APPLYING FOR A MARRIAGE LICENSE:
Proof of identity by presenting your driver’s license, passport or state/federal I.D.
Proof of Residency.
A copy of your birth certificate to show date of birth and establish your parents’ names.
Your social security card or social security number.
If either applicant had been married or in a previous Civil Union, a copy of the divorce decree, proof of dissolution, or death certificate is required.
Full names and spelling of both sets of parents, including maiden names and places of birth.
A witness over the age of 18, who knows both applicants.
Name and mailing address of the officiant performing the ceremony.
$28.00 application fee.
AFTER YOU APPLY:
There is a 72-hour waiting period before the license is issued. The waiting period begins when the application is filed with the Local Registrar. Once the application is issued it is valid for 30 days.
GENERAL INFORMATION FOR MARRIAGE/CIVIL UNION APPLICANTS:
Both applicants and a witness need to be present to complete the application.
For applicants under the age of 18 years, the consent of both parents is necessary. A consent form can be obtained in this office.
If both applicants are not residents of New Jersey, they must apply where the ceremony will be performed.
WHERE SHOULD THE MARRIAGE RECORD BE FILED?
The person performing the marriage/civil union ceremony must file the license with the Registrar of the municipality in which the ceremony was performed no later than 5 days after the ceremony.
Certified copies of the event may be obtained from the Registrar in the municipality where the ceremony occurred or from the Office of the State Registrar of Vital Statistics.
If you have any questions, please contact our office at (856) 935-0372, ext 215 or 213.
The Streets Department is responsible for maintaining city streets, snow plowing, and leaf pickup. It is located at 515 Grieves Parkway.
Patrick Hegarty, CTC – 856-935-0372 17 New Market Street; Salem, New Jersey 08079
Marie Procacci – 856-935-2024 Consultations or information available on THURSDAY afternoons between noon and 4:30pm.
The Salem City Tax Assessor’s office maintains records of all real property valuation assessments within the city, and complies with state law regarding fair and equitable assessments.
Property taxes are due every February 1, May 1, August 1 and November 1.
Failure to receive a tax bill does not make you exempt from paying taxes or the interest due on delinquent taxes. The City of Salem permits a 10-day grace period. After the grace period has passed, interest will be charged back to the due date.
Please be advised that the State of New Jersey does not allow the tax collector to acknowledge postmarks, therefor all payments must be received in the office on or before the 10th. The only exception would be if the 10th falls on a weekend or legal holiday, in which case the taxpayer would then have until the next business day to make payment.
As a calendar year municipality, our budget year runs from January 1st to December 31st. As of December 31st, any balances still owing will be considered delinquent and subject to tax sale.
Interest Rate The City of Salem has adopted by resolution an interest rate of 8% for the first $1,500 of delinquency and 18% for any delinquency over $1,500, as allowed per state statute N.J.S.A. 54:4-67, as well as a 6% year-end penalty on any balance owing as of June 30th in excess of $10,000.